How auto-compliance
works
The easiest way to keep clubs compliant is to make compliance the easiest path forward. Here's how we do it.
Five simple steps
Make a Purchase
Club treasurer taps their communities.one digital card at any store, just like any contactless payment.
Works everywhere contactless payments are acceptedCard Auto-Locks
Immediately after the transaction, the card locks itself. The treasurer gets a notification.
Not punitive, just a gentle promptUpload Receipt
Tap the notification and take a photo of the receipt. That's it. No forms, no spreadsheets.
30 seconds, done from your phoneAI Processing
The platform automatically extracts details, matches to the transaction, categorises the expense, and flags anything unusual.
No manual categorisation requiredCard Unlocks
Once the receipt is uploaded, the card unlocks and is ready for the next purchase.
Ready to spend again immediatelyTraditional vs Auto-Compliance
When does the university see a transaction?
Weeks or months later
Real-time
Is there a receipt attached?
Maybe, if someone remembered
Always
Is the expense categorised?
Depends on student diligence
Automatically by AI
Receipt compliance rate
Often <50%
Near 100%
Time to collect missing receipt
Days to weeks of follow-up
Collected immediately
When is fraud detected?
After significant damage
Proactively, as it happens
The result
No chasing. No nagging. No gaps.
Every Transaction Has
- A timestamp
- A receipt image
- Automatic categorisation
- A clear audit trail
Administrators Get
- Real-time visibility
- Proactive risk alerts
- Instant reporting
- Audit-ready compliance
Students Get
- No out-of-pocket spending
- Simple 30-second process
- Real-time budget visibility
- No paperwork anxiety
Ready to see it in action?
Book a demo to see how auto-locking cards can transform your club finance compliance.